01Guide
What do you need before contacting a production team?
Start with the clearest product input you have: an idea, references, sketch, moodboard, existing garment, approved sample, or tech pack. The goal is not to make every decision before the first conversation. It is to show what is already defined and what still needs development.
Add the commercial facts that affect feasibility: intended customer, quantity by style and color, target cost, timing, material direction, branding requirements, and destination. A team in Ho Chi Minh City can then assess the work required instead of guessing from images alone.
- Product category, reference, sketch, sample, or technical file
- Measurements, fit direction, and construction details if known
- Quantity by style and color
- Target cost and required timing
- Material, trim, label, packaging, and destination requirements
02Guide
Should you work with a factory or a production partner?
A direct factory or workshop relationship can suit a brand with a production-ready product, approved specification, confirmed materials, clear quantities, and the capacity to manage technical questions and production follow-up directly.
A production partner is more relevant when product development, sourcing, sampling, workshop coordination, remote communication, quality checkpoints, or shipment preparation still need to be connected. VI MADE is a Ho Chi Minh City-based production partner, not an owned garment factory or a factory directory.
- Choose direct workshop execution when the order is already production-ready
- Choose coordinated support when development or multi-party decisions remain
- Confirm responsibilities, approvals, fees, and exclusions in writing
- Check that the selected workshop fits the product and order requirements
03Guide
How do costing and sampling work?
Costing and sampling turn the initial direction into a product that can be reviewed and approved. Material availability, construction, pattern work, trims, finishing, color count, and quantity all affect the feasible production route and price.
VI MADE's standard production MOQ starts at 30 pieces per color. Final feasibility, MOQ, and pricing depend on the scoped product and partner-workshop requirements. Once product direction and materials are confirmed, making the first sample typically takes 7–14 business days; clarification, sourcing, revisions, approvals, and sample shipping are planned separately.
- Review feasibility before treating an early estimate as a final quote
- Develop the pattern, construction information, and first sample
- Assess fit, measurements, materials, construction, and finishing
- Record one consolidated set of revisions against the same sample version
04Guide
What must be approved before production starts?
Production should be released against a defined reference rather than an informal collection of messages. The approved sample, measurements or specification, construction notes, materials, colors, trims, quantities, labels, packaging, timing, and written changes need to agree.
The approval record should identify the governing sample version and who can accept a substitution or exception. This keeps decisions visible when the brand, coordinator, suppliers, and partner workshop are working across different locations.
- Approved sample and recorded revisions
- Confirmed materials, trims, colors, and substitutions
- Order quantity and size breakdown
- Labeling, packaging, timing, and commercial terms
- Named approval points and exception path
05Guide
What happens during production, quality review, and handoff?
During production, the agreed scope may include material follow-up, workshop communication, timing and quantity tracking, issue resolution, and recorded updates. The exact checkpoints depend on the product and order rather than a universal production promise.
When quality control is included, checks compare agreed points against the approved reference. Tolerances, inspection method, sample size or AQL where relevant, reporting, and the decision path for exceptions should be defined. Finished goods can then move through labeling, packing, carton preparation, and the agreed logistics handoff.
A quality check reduces uncertainty at defined checkpoints; it does not guarantee that every unit will be defect-free or replace the written product standard.
06Guide
Can an international brand manage the project remotely?
Yes. A brand can manage much of the development and production path without being in Vietnam when the project has one accountable communication route, version-controlled approvals, and clear evidence for each decision. Photos, video, measurements, written notes, and physical samples can be used according to the approval point and project scope.
VI MADE works from Ho Chi Minh City as the Vietnam-side coordination point. The brand retains ownership of its direction and approvals, while VI MADE coordinates the scoped local work and brings questions, progress, and handoff information back into one visible process.
- Keep product files and approvals tied to named versions
- Consolidate feedback instead of sending rolling changes
- Define which decisions require a physical sample
- Record production, quality, packing, and shipment handoff evidence